Smartflow’s Digital Asset Library (DAL) offers an unlimited ability to store, manage and version any type and size of digital asset. Assets can be associated to Smartflow projects to automatically ensure the correct version is used while maintaining a complete audit history of which artworks use which assets. With Smartflow you can have total control; store all your assets in one place and eliminate any confusing replication. Additionally, you won’t need to download any assets because you can view and annotate directly online. You can also rescale and repurpose assets from a PDF to a jpeg or png, changing the size or format of any designated file to reduce rework.
Smartflow offers centralized content management, linking with Smartflow projects and providing unlimited and configurable metadata for each project while supporting integration to external applications. Anything that gets approved or uploaded is automatically added to the DAL –saving time and ensuring consistency. Also, tight security and access controls enable partners such as graphics agencies or printers, as well as customers and any other external users to access approved content in the DAL without accessing workflow processes. This access and activity surrounding each asset is tightly tracked which is especially important in validated environments including the medical device and pharmaceutical industries where it’s critical to have an audit trail to ensure compliance.
Other DAL features include extensive search and reporting capabilities, so you can determine where specific logos and artworks are being used. To save time, you can import assets and metadata in bulk and link assets together when needed. For easy navigation and identification, Smartflow auto creates thumbnails for every asset that, if desired, can be uploaded directly to your website.